There was a time when people who were old school in nature took a while to switch over to the internet. The advancement in technology was far too radical for people to adapt instantly. But once the change was accepted, it was a phenomenal success.
Then came facsimile. While electronic mails meant there was the additional work of taking a printout, that job was not necessary when the document was simply faxed over.
The technology of this facsimile machine was invented a while ago; it did not become a hit with the consumers until the early 1980s. Once known as the 'copying telegraph', the machine was soon improved and made practical to suit the next generation. The telephotographic machine was spruced up into what is now known as the fax machine.
Today, there are almost no offices without the presence of a fax machine. Sending faxes has become part and parcel not just for offices and businesses but also other enterprises such as educational institutions and hospitals also have found a use for them.
This common place machine has many uses in today's world. The primary use of this machine is communication. Sending and receiving paper documents that have text and images printed on them directly from the other end has a lot of uses as well as advantages.
Uses of a fax machine
The fax machine is seen to be most useful in the world of business.
A fax machine is an instant post. Documents are sent and received quickly without the need of a middleman. The document sent also has the number from which it was despatched. This allows transparency as well. In remote locations where obtaining the internet is very difficult, setting up a facsimile instrument is easier because all this communication tool requires is a telephone line. A signature added to the paper provides the necessary authentication Small Business Productivity Apps Every Business Owner Should Use.
Marketing and sales
Sales and marketing will have a higher reach in remote areas where the internet is unheard of or not very popular. Reaching the lower strata of the public is just as important as the other end. If the target audience is pro-fax then it becomes quite simpler.
If the fax machine is hooked up to the computer, it can be utilized as a printer as well. It is a pleasing advantage to be able to use the same machine for more than one use. It is a fact that the toner used in the real printer is cheaper than the one used in the fax machine. Hence it is mostly used only in case of emergency.
Advantages of a facsimile machine
The fax machine is considered to be most ideal for someone who does not have a computer.
While it may be expensive in the long run and slower than the electronic mail, it is faster in the sense that the receiver does not have the additional work of taking a print out of the document. It saves time in this regard.
It adds the personal touch to the document that will otherwise require scanning. While sending a fax, a signature can be added and sent to the intended receiver instantly.
A stand-alone fax machine is found to be a popular instrument. All it needs is a telephone line and it is ready to go.
They are incredibly user-friendly. From installation to utility, the facsimile machine does not represent any complication. Insert the paper, dial the number of the destination and click enter. The job is done.
A fax machine saves a lot of money because of its multi-utility. It can be used as a copier and a printer as well. The need to have different pieces of expensive equipment is avoided with the presence of a fax machine.
The transfer of information via document is rapid. There is cost cutting with respect to middlemen and messengers.
The proof of having sent the document that comes with speed post and messenger service also comes with the facsimile machine. The sender of the document is furnished with a receipt. This gives the user proof that he did, in fact, send the document. This is found to be of substantial advantage in the world of business.
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